dmv vehicle registration procedures for licensed car dealers

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ADESA auto auction application

Dealer Registration Forms

ADESA auctions are for registered wholesale automotive dealers only, closed to the public. Each dealer has to be registered at an ADESA auction before receiving a bid badge or buying cars online.

Below you will find a series of Web pages, links and printable files that will assist you with the process of registering at your local ADESA Auction facility. Several of these files have been created with Adobe Acrobat for security reasons. To view these files you must have Adobe Acrobat Viewer installed on your computer. If you do not have this program you candownload a free version. These files may also be obtained at your local ADESA auction.

In addition to completing and submitting the required dealer registration forms listed below, please provide copies of the following documents:

  • State dealer’s license or equivalent required state document
  • Current dealer bond, if required by your state
  • Current sales tax certificate
  • Copy of a voided company business check
  • Current salesperson’s license for each representative, if required by your state

Each representative will need to go to the Dealer Registration counter at one of our auctions to have their current driver’s license scanned into Auction ACCESS. If the representative plans to buy online only, please provide a legible copy of their current driver’s license.

ALL of the ADESA and Auction ACCESS forms listed below are required in order to register and participate either online or at any of our U.S. whole car auctions.

Required ADESA Forms:

MTC (Uniform Sales & Use Tax Certificate)
Personal Guaranty
Power of Attorney
Title Handling Form
IRS W-9 Form
US Auction Policy (Terms & Conditions)
NAAA Arbitration Policy
ADESA As-Is Policy
ADESA Post Sale Inspection Policy

Required Auction Access Forms:

Please download the following forms from the Auction Access website.

  • Application
  • Bank Authorization Letter
  • Dealership Credit Information Form
  • Individual Authorization Letter
  • Dealer Authorization/Removal Letter

After completing the documents, please fax or mail them to the dealer registration department at one of the ADESA auctions you would like to attend. You can obtain address, phone and fax contact information using the ADESA Auction List.

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Download Forms

car dealers need to be in touch with sacramento

Hints for Contacting Your State Legislator

Politics Should Be the Part-Time Job of Every Used Car Dealer

To make that letter or phone call more effective, here are some general DO’s and DON’Ts:

DO’s:

  • Be Understanding -Try to understand the problems and pressures a legislator is under.
  • Be Friendly – Stay in touch with the legislator throughout the year and contact them when you need a vote on a crucial issue.
  • Be Reasonable – Recognize that the legislator is receiving different opinions from other constituents.
  • Be Thoughtful – When your legislator votes to support you on an issue, regardless of whether you win or lose, commend and thank him or her for their effort.
  • Be Realistic – The legislative process is one of compromise. It is a give and take process that most frequently results in compromise. Recognize that you may not achieve a full legislative loaf, and be ready to settle for less.

DONT’s:

  • Don’t Hint That a Certain Bill is Not Worthwhile – or that it may corrupt the people who are likely to benefit from its passage.
  • Don’t Demand, Be Rude or Threatening – If your legislator disagrees with you on one issue, he or she may support you on another. That is the way the legislative process works – like it or not.
  • Don’t Be Deceptive – Your legislator or the legislative staff will know soon enough if you have your facts straight or if you are trying to make your plea more attractive by shading the facts in your favor.
  • Don’t Preach To or Pester the Legislator – Marshall your facts and make a clear, succinct, factual presentation. Be actual and factual.
  • Don’t Assume A Rigid Or Uncompromising Position – Your legislator represents all of his or her constituents – not just you or your organization – and does not deserve your condemnation because he/she is unable to support your legislative issue. Remember, the legislative process is one of compromise.

PHONE FACTS:

If you contact your legislator by telephone, here a a few additional rules:

  • If The State Legislature is in Session – call the Capitol office; if you make your call during a recess or on a weekend, call the legislator’s district office.
  • Ask to Speak Directly to the Legislator – and say who you are and that you are his/her constituent. If the legislator is not available, ask to speak to the legislative assistant or aide.
  • Identify Yourself – Again, mention your professional status, and again stress that you are the legislator’s constituent.
  • With those Preliminaries behind you, state the purpose of your call – Cite the bill number, if you can. Explain how the proposed legislation affects you personally or the members of your organization, and why you support or oppose it.
  • Simplify your Conversation – Discuss only one issue in each phone call.

Don’t Be Shy About Asking What the Legislator’s Position Is – In many instances, your legislator will thank you for your views and say the matter will be taken under advisement. However, if he/she expresses a position that is the same as yours, express your appreciation. If different, express your disappointment.

Finally, don’t consider that contacting your legislator is a frightening experience. Remember, he/she wants to hear from you. Your vote and your support are important to him/her to stay in office.

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zurich insurance offers 7 tips for red flag rules compliance

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To help ensure your dealership gets and stays in compliance, Zurich insurance recommends the following seven steps:

1. Put the program in writing

Your program must contain reasonable policies and procedures to address four primary responsibilities under the rule. The rule also states that each program must be documented in writing. While potentially burdensome, this requirement has obvious advantages to the dealer. It forms the basis for the employee training that is required by the rule, and makes responding to government audits and inquiries possible.

2. Make a list of patterns, practices or specific activities that could be red flags signaling possible identity theft.

Your policies and procedures should require that you become at least reasonably certain of your customer’s buyer’s identity. A supplement to the rule on the FTC’s website provides illustrations of 26 possible red flags that fall into the following five categories:

—Receiving alerts, notifications or warnings from a consumer-reporting agency

—The customer presents suspicious documents.

—The customer presents suspicious personal identifying information, such as a suspect address.

—Dealership staff notices unusual use of or suspicious activity within an existing account.

—You receive notices from customers, victims of identity theft, law enforcement authorities or other businesses about possible identity theft in connection with an existing account.

Note, not all 26 possible red flags will be relevant to the way your dealership does business.

In particular, unless you have accounts to which customers can make charges after origination, for example, house credit accounts, the seven possible red flags in category four are not likely to apply to your dealership.

You also need to guard against identity theft risks that result from employee access to account information. Employee access should already be limited as part of your overall information security program.

3. Make a list of methods used to detect and evaluate if a red flag has occurred.

The program should describe procedures used to verify customer information and detect when information is incorrect. Some procedures include:

—Specifying acceptable forms of identifying information required of each finance customer

—Specifying procedures to verify identifying information, for example, using third-party resources to confirm identification or detect fraud

—Using a system to monitor employee compliance relative to their access and use of customer account information

4. Describe how your dealership will respond when red flags are detected.

The program must contain reasonable policies for responding to red flags detected during a transaction. This should include a procedure for escalating unresolved situations to senior management.

Some appropriate responses to unresolved red flags would be to:

—Not continue the transaction

—Use additional resources to verify the customer’s identity.

—Notify law enforcement.

—Determine that no response is warranted.

5. Document all red flag responses and keep them in the customer file.

All red flag responses should also be kept in a dealership file to be used to maintain and update the program.

6. Detail a plan to update the program periodically.

Update the program to reflect changes in risks to customers or to your dealership’s safety and security based upon:

—Your experience with identity theft

—New methods of identity theft

—New methods of identity theft prevention and detection

—Changes in the types of accounts offered or maintained by your dealership

—Changes in your dealership’s business or structure such as mergers and changes in service provider arrangements

7. Follow the Red Flags Rule guidelines in managing the program.

The rule provides for some specific administrative actions that need to take place to adequately manage your program. These include that your program must:

—Be approved and implemented by your dealership’s board of directors or, if no board exists, a designated member of the senior management team.

—Be periodically evaluated to determine if updates are necessary.

—Include training for relevant staff on their obligations under the program.

—Be able to ensure service providers have reasonable procedures to detect, prevent and mitigate the risk of identity theft.

Penalties for Violations

Penalties for violations of these regulations are stiff. These include the following:

—A “knowing” violation of the rule is a violation of the FTC Act, which provides for a $3,500 civil penalty for each violation.

—Enforcement actions by the FTC can carry penalties of up to $11,000 per violation, per day.

—Dealers may also be liable under state unfair and deceptive acts, and practices law, which may include individual and class action claims.

Additional resources from the FTC can be found here.

unlicensed car dealer sells a stolen vehicle ( get the pink slip )

Couple Arrested After Unknowingly Buying Stolen Car

Salesman says he’ll issue a refund “as soon as I get the money.”

After seeing a good deal for a used BMW on Craigslist, an Orange County couple bought the car from the seller only to be handcuffed for driving a stolen vehicle. John Cádiz Klemack reports for the NBC4 News at 11 p.m. on Tuesday, Nov. 5, 2013.

 Farrah and Tom Johnson filled out a contract and paid $3,700 cash to buy a clean, used 2001 BMW 325i from a man who seemed professional.

“I was all excited to have this nice BMW,” Farrah Johnson said. “It seemed like a good price for the mileage.”

For a few days, they were happy with their purchase – until police officers pulled them over.

It turned out that they had bought a stolen car. And when they went back to the business that had sold it to them, they found just the empty husk of the shop they had visited just days earlier.

The dealership was not licensed to do business. The salesman was nowhere to be found.

Experts said that the Johnsons could have avoided their predicament by insisting on a pink slip. The couple said the salesman promised he would mail it after he took care of some final paperwork issues.

NBC4′s John Cadiz Klemack spoke over the phone with the salesman, Ramon Vladimir Torres Quiroz, who said he has sold 200 cars and received no complaints.

“Don’t judge me yet,” Quiroz said.

He said he plans to issue the Johnsons a refund.

“I’m working on it,” he said. “As soon as I get the money, I’ll get them their money back.”

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dmv investigations advice from a car dealer attorney

Dealing with a DMV investigator when discussing your DMV Vehicle Dealer or DMV Salesperson’s license is simple:

“Please inform me in writing what documentation you require and I will have a copy faxed or mailed to you in the next 24 hours. In the meantime, I have a business to run that requires my attention. As soon as I have the written request for the documents, I intend to fully comply with your request pursuant to the law. Thank you for your time.”

It’s that simple. The DMV Investigator is still bound by the law against warrantless search and seizures, and other goodies that prevent the harassment most dealers deal with on a daily basis.

Don’t take any crap from a DMV Investigator – let him know you’re running a business. You don’t have to bend to his whim. Stand your ground.

http://automotivedefense.com/2011/02/14/dealing-with-dmv-investigators/

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auto broker log

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dmv license fee refund request form

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retail car dealer sales preparation now requires vehicle history

What’s inside the vehicle history report?
The vehicle history report compiles all available records related to your VIN into a single report. It includes:

  • Detailed vehicle specifications
  • Current and history title records
  • Reported odometer readings & issues
  • Checks across 60+ potential title brands
  • The date and entity for title brands present
  • Records of total-loss reported by insurance companies
  • Records of salvage reported by junk and salvage yards
  • The contact information associated junk, salvage, and insurance entities

Where does the data come from?

The vehicle history data is supplied by the National Motor Vehicle Title Information System (NMVTIS). States, insurance carriers, and salvage yards are required by federal law to report data to NMVTIS. According to NMVTIS, their data providers include over 9000 insurance carriers, auto recyclers, junk yards and salvage yards and their database includes over 40 million salvage or total loss records.
How do I get a report for my vehicle?

You can begin by running an instant lookup on your Vehicle Identification Number.

nmvtis answers from vinaudit.com

Where can I find the VIN for my vehicle?
You can find your VIN on the vehicle title, the vehicle registration, and the insurance policy. If these papers would not be available, the VIN can also be found inside the vehicle itself. It can be seen on the dashboard on the driver’s side and on the driver’s side door.

When will I receive my vehicle history report?
The vehicle history report is generated and delivered instantly after purchase.

How does my vehicle history report get delivered?
Your vehicle history report gets delivered over the Internet. You’ll be able to print it and save it as a PDF file for your records.

What type of information does a VinAudit provide?
VinAudit provides complete information on its vehicle history report. These include: vehicle specification, title data current and previous state, title issue data, most recent odometer reading (odometer history reading), brand assigned to the vehicle and date it was applied, salvage history, information from companies and auto recyclers and information from junk and salvage yards.

Where does VinAudit’s data come from?
VinAudit’s data comes from the National Motor Vehicle Title Information System. States, insurance carriers, and junk yards are required by law to report vehicle records to the NMVTIS. The NMVTIS has certified VinAudit.com to provide instant access to this data over the Internet.

What kind of vehicles does VinAudit support?
We support automobiles, buses, trucks, motorcycles, recreational vehicles, motor homes and tractors. The vehicle needs to be built after 1981.

Why can’t I have a report from vehicles built before 1981?
From 1954 to 1981, the standards for VIN is not yet accepted. As a result, different manufacturers used different formats. In 1981 the National Highway Traffic Safety Administration standardized the format. The standardized VIN allows us to maintain and query vehicle data for vehicles since 1981.

How can I store or share my vehicle history report?
You can share VinAudit’s vehicle history report by downloading it as a PDF file. You can also print a copy of this PDF for your records.

How much does it cost?
As a high-volume NMVTIS provider, VinAudit can offer the best rates available:

  • $20 per month
  • $1 per report
Pay month-by-month, expect no other fees, and cancel at any time.

How do I get started?
Simply register below to get a VinAudit.com dealer account below, and start running NMVTIS reports in minutes.

Sign up for a VinAudit Dealer Account
Please register here to receive a VinAudit.com Dealer Account for bulk access to NMVTIS reports. For instant activation, please fill all required fields.

Your Name:
Business Name:
Full Address:
Zip Code:
Email:
Phone:
Website (optional):
 I agree to the VA Partner Agreement.
 I agree to the NMVTIS Disclaimer.
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DEALER WEBSITE DESIGN AND CUSTOMIZATION
Our out of the box dealer website solution requires absolutely no work on your part and appropriate customizations are handled by our staff. For dealers that want to dig a little deeper and get more involved, your dealer site is customizable by you with just a few clicks. The site style, the content, the header design, the cars that rotate and appear in the header, the background colors, the keywords, the page descriptions, the page titles, the search engine optimization – it’s all in your hands if you want to take the reins. If not, it’s taken care of for you by our staff.

ADDING INVENTORY
You can load your inventory into Dealer Jump by deocding each VIN and clicking 1 button to add up to 100 pictures from your computer. Before you know it you’ll start gaining visibility online, generating more traffic, talking to more leads, and selling more cars!

It’s no surprise that auto dealers with a dealer website sell more vehicles than their competition without one. As a dealer you need to promote your business by displaying your vehicle inventory online. You’ll reach people you never knew were your customers and you’ll gain business credibility. We’ll provide you with a cutting edge design for your dealership that encourages customer interaction.

Summary of our dealer website offering:
  • Clean, easy navigation so users can browse your inventory and find the car they’re looking for
  • Phone number present on every page so site visitors can call you easily
  • A contact form on each vehicle page so site visitors can write to you with inquiries because not every person wants to pick up the phone. Sometimes it’s easier to just type a simple question and click SEND.
  • Clear display of the vehicles in your inventory with pictures and other pertinent details.
  • A location map so site visitors can figure out how to get to your lot and visit you in-person if they like what they see online
  • Search engine optimized pages that get indexed and organically placed in the search results of the majr search engines
  • Load dozens of pictures from your camera or computer (max 100) for each vehicle with 1 click
  • Decode the VIN of your vehicles and load them on your website in seconds.
  • Be up and running, live and online within a couple days.
  • We buy your domain name and provide the hosting
  • We provide you with a real email address that ends in your domain so you can look more credible and professional. Instead of a yahoo, gmail, hotmail, live, msn or other free email account, you can gain credibility with an e-mail address that is a part of your web domain (i.e. sales@americasbestusedcars.com)

Every dealer has a competitive advantage and a reason or two why the consumer should spend money in their dealership and not the other dealers down the block, but remember that no matter how many reasons you give your customer to buy a car from you, consumers have choices. There is great value in a customer having a good experience with you both online and in-person. So get started with a website for your auto dealership and get yourself out there. Make in impact. Showcase your inventory. Get more leads and sell more cars.

The sites we design for dealers are to-the-point and get the job done. Dealers all over the United States are enjoying using our dealer websites. Each site is designed to engage your customer and to convert them from just a website visitor into a web lead. You’ll have site visitors writing to you and calling you

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